Register players and teams in accordance with USA Hockey requirements.
Track registration payments and advise President of status.
Register Learn-to-Skate players.
Manage team rosters; manage changes to team rosters
Ensure compliance with roster requirements; assist with the verification of birth certificates
Distribute stamped rosters back to teams
Assist team managers with the annual credentialing process for statebound tournament teams
Warehouse the travel team books from past season
Supervisor of Equipment
Inventory and monitor equipment owned by Valley.
Distribute and collect jerseys owned by Valley.
Advise board of equipment purchasing needs (e.g. pucks, nets, etc.)
Coordinate distribution of donated and Valley purchased equipment.
Manage storage of Valley owned equipment including bumper pads, nets, jerseys, etc.
Supervisor of Mite & IP equipment rental
Description being revised
Supervisor of Kitchen
Manage all operations of snack bar.
Set menu and prices, to be inclusive of 8% NYS Sales Tax
Work with coaches to identify a snack bar manager for each team.
Develop an accounting system to record revenue by game.
Develop a system to collect and store deposits.
Inform team snack bar managers of policies and requirements.
Purchase food and supplies; provide receipts to the Treasurer.
Make deposits and provide revenue records to Treasurer.
Monitor usage and inventory of food and supplies throughout the season.
Identify any capital needs of snack bar.
Supervisor of VYHA Website (Webmaster)
Day-to-day manager of website.
Assist board members, coaches, team managers in function of site.
Advise Board of any suggested enhancements/improvements.
Manage the Valley Facebook site and social media presence
Supervisor of Sponsorships
Description being revised
Supervisor of Initiation Programs
Oversee all aspects of the initiation program, including:
work with scheduler to ensure adequate ice time for the program
ensure adequate assistance on ice
create practice program
may also schedule games with other associations
Supervisor of Marketing and Merchandise
Work with Board to implement desired marketing efforts.
Manage VYHA-branded merchandise (what is offered to purchase, what vendor(s) to use, and how items can be purchased).
Supervisor of Parent Education
Conduct educational sessions with parents as required by USA Hockey.
Organize orientation programs for families.
Ensure Valley compliance with parent ed certification to USA Hockey/Central Section
Attend monthly Snowbelt meetings from August through March.
Report monthly to board regarding Snowbelt meetings/issues.
Advise Board of changes to Snowbelt policies.
Coordinate the submission of required materials (number of teams, rosters, coaches) with Registrar, Director of Coaches as required by Snowbelt.
Monitor the submission of game sheets by Valley house coaches.
Vote on Association’s behalf at Snowbelt meetings.
Monitor compliance with Snowbelt eligibility requirements (e.g. High School Players)
Sit on the disciplinary committee
Represent Association with the City of Syracuse Parks Department regarding Meachem facility needs.
Coordinate needed repairs (e.g. bench doors) with City.
Assist equipment manager with maintenance and storage of Valley property (nets, bumper pads, etc.)
Advise board of long-term capital needs (e.g. boards, glass).
Prepare grant applications for facility needs (e.g. capital or player equipment).
Prepare scoreboard operation and scoresheet directions.
Train parents to operate the scoreboard and fill out scoresheets.
Director of Player Development
Develop and coordinate skill clinics to improve players at beginning of season.
Coordinate scope of skill clinics with Director of Coaches.
Coordinate timing of clinics with Scheduler.
In coordination with the Director of Coaches, Head Coaches and utilizing USA Hockey guidelines – create a system to track statistics on player development and chart improvement at beginning, middle and end of season as a way to demonstrate player growth.
In coordination with the Director of Coaches, develop a player review scorecard
Encourage coaches to have a mid-year review, individually with parents/players; focusing on in-season performance and areas of opportunity to improve
Encourage coaches to have an end of year review, individually with parents/players; focusing on total year’s performance and areas of opportunity to develop skills and improve over the summer
Mite ADM Director
Oversee all aspects of the Mite program, including:
work with scheduler to ensure adequate ice time for the practices/games
ensure adequate assistance on ice
work with all Mite coaches to create teams
work with Director of Coaches to create practice program & communicate to Mite coaches
work with Mite coaches to schedule games
Association Tournament Director
Apply to host state tournament, at board direction
Apply to host section tournament, at board direction
Apply to host Snowbelt tournament, at board direction
On selection of Valley to host a tournament
Find a tournament director from that team/age group
Help tournament director organize tournament
Troubleshoot issues that might arise that tournament director is unsure how to handle
Assist state tournament bound teams with credential book
First Strides Coordinator
Create and oversee the First Strides program.
Coordinate ice times with Scheduler (e.g. two six-week sessions on Saturdays 9:00 am to 10:00 am).
Coordinate coaching coverage so that there is adequate coverage.
Assist board with organizing, contacting and working with parents/players in each age group
Serve as a go-to person for parents in that age group if they cannot or do not want to approach a Board Officer.
Coordinate and participate in Board Meetings with team representatives/managers
Team Rep – One designated rep per team
Must not be a current member of the board or director
Must attend all Valley Board meetings
Be able to speak specifically about their team – highlights, issues, etc